To provide a comprehensive administrative support function to the Human Resources Department. Ensuring that tasks are completed in a timely and efficient manner, ensuring accuracy and confidentiality at all times.
Salary: £14,511pa
Length of apprenticeship: 18 months + End point assesment
Key Responsibilities:
- To assist in the maintenance of the HR data systems (processing new starters, changes and leavers) and producing reports.
- Monitoring the shared HR email in box and allocate emails to relevant personnel.
- Be the first point of contact for HR queries and respond to or escalate issues in a timely manner.
- To assist in the recruitment process, preparing and placing adverts, managing applicants, arranging interviews, preparing contracts and ensuring all relevant documents are issued to new starters etc.
- Assist in checking eligibility to work documentation and recording relevant documentation.
- To provide support in the management of annual appraisals, logging completions and recording of relevant information.
- Co-ordinate the administration of leavers, issuing of relevant letters, recording on trackers and arranging leavers medicals and leavers discussions.
- Respond to any 3rd party requests for information such as references or Department of Work and Pensions (DWP).
- Assisting in the organisation of Occupational Health Appointments and administration of reports.
- Co-ordinate the administration of Manpower Requests, ensuring that all documentation has been provided prior to authorisation
- Act as minute taker in relevant meetings.
- Provide general administrative support to HR team including, filing, photocopying and scanning of documents.
- Distribution of internal briefing documents.
- To ensure that all work is completed in confidence and in line with company GDPR procedures.
- Any other duties as requested to assist in the effective management of the department.
Essential skills / Experience
- GCSE Maths and English at level 4 or C and above.
- Able to work on own initiative, prioritise own workload and work to dead lines.
- Ensure work is accurate at all times, with good attention to detail
- Good inter-personal skills with the ability to communicate (both written and verbal) effectively throughout the organisation.
- Reliable and flexible, able to adjust to changing work load
- Able to work in a confidential environment
Schedule:
- Monday – Thursday: 7:45am – 4:30pm
- Friday: 7:45am – 1:45pm
The apprentice’s training schedule
The successful candidate will complete a Level 3 Business Administration apprenticeship through East Durham College within the Unipres Training Academy to support continuous development.
The training will take place one day a week based at the Unipres plant and will be supported in their studies by the Human Resources department and selected Training Provider to ensure success.
Future prospects
A full time position will be available to the correct candidate upon successful completion of the apprenticeship.
The opportunity to progress onto a Higher Level Apprenticeship for personal development and support the development.
What we can offer you:
- Annual holiday entitlement of 26 days and 8 Bank Holiday (company shut down in Summer and Christmas)
- SMART working – ability to work from home 2 days per week and adjust start time +/- 2 hours
- Free onsite car park
- Free electric car charging points on site
- Car lease scheme
- Pension (GPP) 4.5% employee and 4.5% employer
- Life Assurance 4x pensionable pay (after 1 years’ service for GPP members)
- Private healthcare
- On-site occupational health support
- Company sick pay
- Enhanced paternity leave
- Enhanced maternity leave
- Cycle to work scheme
- Profit share
- Sports and social club
- Long service awards
- Monthly prize draw
- On- site canteen
Send your CV & Cover letter to:
Apply on Indeed here: https://indeedhi.re/3TjXiH6
or Gov website: https://bit.ly/4gipzYm